Getting started

VariationGuard turns a builder instruction into a draft variation notice, an evidence checklist and a register item you can track. Here is the whole loop, start to finish.

1. 1

   Create your account

   Sign up and set up your company. No payment details are needed to start the 30-day free trial.

2. 2

   Create a project

   A project is one builder engagement. Add the builder name and site so notices read correctly.

3. 3

   Add your subcontract requirements

   Open the clause profile and record what your subcontract says about variation notices and timing. You can start without it, but time-bar tracking is better when it's configured.

4. 4

   Paste or forward an instruction

   Drop in the builder's email or site instruction, or forward it to your project's inbound address.

5. 5

   Triage the instruction

   Open the instruction to see whether it looks like a variation and why. From there you create a draft variation notice or dismiss it.

6. 6

   Create a draft variation notice

   Turn the instruction into a cautious draft variation notice. It gets its own VAR-001 reference and lands in the project's variation register so nothing slips to final account. Read it, edit it, then copy and send it yourself.

7. 7

   Price it in the cost workbook

   Build up the price as rows in a spreadsheet-style grid — quantities, units, rates and factors under section headings — add overhead/profit and GST, and export a CSV.

8. 8

   Mark the notice issued

   After you've reviewed and sent the notice yourself, use Mark notice issued on the variation to record how it went out. This is a manual record only — nothing is sent automatically.

Every output is a draft you review and send yourself. Nothing is sent automatically, and VariationGuard is not legal advice.