Getting started
VariationGuard turns a builder instruction into a draft variation notice, an evidence checklist and a register item you can track. Here is the whole loop, start to finish.
- 1
Request a demo
Access is arranged through a demo request and a manual review — submitting a request does not create an account or start billing. Once your account is provisioned, set up your company to get started.
- 2
Create a project
A project is one builder engagement. Add the builder name and site so notices read correctly.
- 3
Add your subcontract requirements
Open your subcontract requirements and record what your subcontract says about variation notices and timing. You can start without it, but time-bar tracking is better once it's set up.
- 4
Paste or forward an instruction
Drop in the builder's email or site instruction, or forward it to your project's inbound address.
- 5
Triage the instruction
Open the instruction to see whether it looks like a variation and why. From there you create a draft variation notice or dismiss it.
- 6
Create a draft variation notice
Turn the instruction into a cautious draft variation notice. It gets its own VAR-001 reference and lands in the project's variation register so nothing slips to final account. Read it, edit it, then copy and send it yourself.
- 7
Price it in the cost workbook
Build up the price as rows in a spreadsheet-style grid — quantities, units, rates and factors under section headings — add overhead/profit and GST, and export a CSV.
- 8
Mark the notice issued
After you've reviewed and sent the notice yourself, use Mark notice issued on the variation to record how it went out. This is a manual record only — nothing is sent automatically.
Every output is a draft you review before it goes anywhere. Nothing is sent automatically, and VariationGuard is not legal advice.